ºÚÁÏÍø

1. Request a TCard (if needed)
2. Gather trip information and funding details
3. Submit a Pre-Approval (PA) in Emburse, at least 1–2 weeks before travel
4. Book travel arrangements after PA is fully processed
5. Reconcile all pre-trip TCard purchases (e.g., airfare, registration) in Emburse within two weeks of card use - do not wait until trip is complete
6. Travel and retain receipts
7. Reconcile all TCard purchases incurred in travel status and submit reimbursement requests in Emburse within 2 weeks after travel ends

If you are not using University funds and will not request reimbursement, then a Pre-Approval (PA) is not required.

• Notify your Chair, Dean, or Supervisor of your business trip for workers' compensation purposes.

Email Travel Procurement immediately if your trip has changes and/or has been canceled.

Additional Steps for Canceled Trips:

• Cancel purchases (e.g., airfare, registration) and when possible, request a refund
• Cancel all other reservations (e.g., hotel, vehicle rental) and obtain cancelation numbers